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Administration portlets

WebSphere Portal has administration portlets that assist you with managing resources. Get an overview of the administration portlets and the tasks you can perform with each portlet.

Subadministrators of virtual portals might not have access to all administration portlets listed here.

Portal User Interface

The following sections describe the portlets provided for customizing the user interface for WebSphere Portal.

Manage Pages

The Manage Pages portlet allows you to export page configurations in XML, create, edit, activate, order, and delete pages as well as external Web pages and labels. Available tasks depend on which item is selected.

Themes and Skins

The Themes and Skins portlet allows you to install, edit, and delete themes as well as install and edit skins. You can also select a default theme and skin using this portlet.

Site Management

You can create pages, labels, and URLs on a source server and publish them to other servers by using the Site Management Resource Manager portlet. Once you publish your page, you can do additional testing on the target server before promoting the page to all users and groups with the appropriate access rights.

Theme Customizer

You can change the appearance and behavior of a theme. You can select colors, fonts, graphics, turn areas of the page on and off, and adjust the settings for areas of the page such as the navigation.

Portlet Management

The following sections describe the portlets provided for working with portlets, Web modules, and applications.

Web Modules

The Manage Web Modules portlet allows you to install new portlets from either a Web service or WAR file or to manage existing portlets, or view a list of portlet applications for a Web module. A Web module is a WAR file that contains portlet applications.


The Manage Applications portlet allows you to enable a portlet application as a Web service or to manage existing portlet applications. It displays a list of all Web modules and associated portlet applications installed on WebSphere Portal. You can view and change portlet application settings from this portlet. Tasks include renaming and deleting portlet applications, and modifying configuration parameters.


The Manage Portlets portlet allows you to view or manage existing portlets, or enable portlets as Web services. It displays a list of all installed portlets. Manage Portlets allows you to view and change portlet settings. Tasks include renaming and deleting portlets, and adding, modifying, or deleting portlet configuration parameters.

Web Services

The Web Service Configuration portlet allows you to set up the portal for consuming Web Services for Remote Portlets (WSRP) by configuring WSRP Producers on the Consumer side.

You cannot use the Web Service Configuration portlet for the following:

  • Provide Web services, that is make your portlets available to other systems such as remote Web services. To provide Web services as a Producer, use the Manage Portlets portlet.

  • Consume Web services, that is integrate Web services provided by a Producer as remote portlets. To consume Web services as a Consumer, use the Manage Web Modules portlet.

Web Clipping

The Web Clipping Editor allows you to identify and extract specific portions of a document for display in a portlet. You can choose to display an entire document by referencing a URL or tag only a key section.

Portal Access

Users and Groups

The Users and Groups portlet allows you to search for, edit, and delete existing users and groups. You can also create new users and groups and modify group membership.

Resource Permissions

Resource Permissions allows you to set access roles. You can assign access roles to associate users and groups with resources to determine the level of interaction a user can have with a resource.

User and Group Permissions

The User and Group Permissions portlet allows you to easily assign, view, and modify the roles and permissions that users and groups have on various resources. Refer to the User and Group Permissions portlet help for more information.

Credential Vault

Credential Vault allows you to perform tasks specific to vault management. You can add or manage vault segments and vault slots.

Resource Policies

Resources Policies allows you to view and manage policies for efficient administration of resources. Policies apply rule-based expressions of business logic that control the user's experience with resources when specific conditions exist. From the Resource Policies portlet, you can view the list of policy types for resources. For a policy type, you can edit the policy settings, import and export policy definition files, and assign access to users who will need to work with the policy type. You can edit a policy type and refine it by creating one or more sub-policies. The policy editor makes it easy to select, create, and edit policy rules that consist of simple conditional statements.

Portal Settings

Global Settings

You can use the Global Settings portlet to define what the user sees, including the default language and the Find link.

The default language specified in Global Settings applies to all users when the language preference specified in their browser is not supported.

For example, if the portal is configured to support English, German, and Spanish, with English as the default language in Global Settings, a user whose browser language preference is set to Italian would see English because Italian is not supported in this case. A user can also select a preferred language when registering.

Global Settings also determines what users see when they return.

For example, you can choose to display the most recently visited page rather than a default page. You can allow users themselves to choose what they see when logging on, or if they see the default page or the most recently visited page. You can also determine a URL for the Find link.

The Global Settings portlet does not work in portal cluster configurations.

URL Mapping

The URL Mapping portlet allows you to create easily readable, user friendly URLs and map them to pages.

You can publish these URLs externally and thereby make them available to your users.

Custom Unique Names

WebSphere Portal uses object IDs to identify resources unambiguously even between different portals. They consist of an extended alphanumeric string that may be difficult to remember. The Custom Unique Names portlet enables you to assign unique names to resources. You can select names that are easy to read and remember. These custom unique names make identification of resources easier than the object IDs assigned by WebSphere Portal, for example when porting resources from one portal to another.

Supported Markups

The Supported Markups portlet allows you to determine which markups are recognized. You can add, edit, activate or deactivate, and delete a markup. The installation default is HTML.

Leave the default HTML markup enabled. Removing or changing the HTML markup will cause access problems. If the default HTML markup is disabled, use the XML configuration interface to re-enable the HTML markup.

Supported Clients

With Supported Clients you can determine what types of devices and Web browsers can access the portal. You can add, edit, order, or delete clients. If test a portlet with a device simulator you may need to add the user agent string of the device simulator to the portal client list. Consult the documentation included with the device simulator to determine the user agent strings the simulator supports and add these using the Supported Clients administration portlet.

Import XML

The Import XML portlet allows you to import an XML file.

For example, from a staging server you can export pages and portlets into XML using the XML export button on Manage Pages and then use the Import XML portlet to import the configuration to a production server.

Portal Content

Web Content Libraries

Add, edit, copy and delete Web content libraries to better manage your Web content. You can also specify access control settings for the library itself and the types of content it contains.


Create, edit and delete syndicators used to replicate content between Web Content Management environments.

Syndicators identify the libraries that are available for replication by subscribers. You can define which libraries are available for syndication and change the order that libraries are syndicated.


Create, edit and delete subscribers used to replicate content between Web Content Management environments.

Subscribers are associated with a syndicator and receive updates from all libraries that are specified by the syndicator.

Search Administration

Manage Search

The Manage Search portlet allows you to create and manage search services, search collections, and search scopes. Searchable resources include various document types, for example HTML and text documents. WebSphere Portal sites can also be indexed and searched. Refer to the Manage Search portlet help for detailed instructions about working with search.

Portal Analysis

Frequent Users

The Frequent Users portlet shows how many users have been logged in for the past 90 days.

Enable Tracing

The Enable Tracing portlet allows you to enable or disable the tracing logs.

Manage Virtual Portals

Manage Virtual Portals

The Virtual Portal Manager portlet allows you to create, list, modify, and delete virtual portals. When you create a virtual portal, it is filled with the initial default content for virtual portals.

Other portlets that are useful for administration

There are other portlets not accessible from Administration that are also useful in administering WebSphere Portal.

Site Map

WebSphere Portal provides the Site Map portlet. It serves two purposes:

  • You can use the Site Map portlet to navigate the site. It displays a list of the pages and portlets. You can access this portlet by logging in to the portal, clicking Search Center, then clicking the Site Map tab

  • The Site Map portlet enables external search crawlers to collect pages more efficiently.


The Properties portlet allows you to modify properties on pages and portlets. You can access this portlet when creating a new page, editing an existing page, or from the Manage pages administration portlet.

Current limitations for the Properties portlet include:

  • The list of shareable pages displayed by the Properties portlet is limited to those pages that the user can navigate to. As a result, a user might not be able to create explicitly derived pages from some shareable pages.

  • A user must have at least Editor privileges on a page to be able to edit the properties on that page. Privileged users will not be able to edit a page's properties or edit personalization rules, because Personalization rules are part of a page's properties.

Portlet Palette

The Portlet Palette allows you to add portlets to the page for quick and easy page customization. You can drag a portlet to the page from the Portlet Palette to add the portlet to the page.

Administrator self help pages for the portal

The portal includes some portlets that can give you additional help when you work with the administration portlets. These portlets are included in the default portal installation, but not deployed. The portal provides a procedure for deploying these portlets. For details about this procedure refer to the topic about Deploying the administration self-help pages and portlets. After deployment the portlets are installed on two portal pages under the portal Administration section as follows:

To install these pages and portlets, refer to the procedure given in the topic about Deploying the administration self-help pages and portlets.

Parent topic:

Portal administration portlets

Related concepts

Work with administration portlets
Use Web clipping to import content
Configure portal behavior
URL Mapping
Multiple virtual portals
Use WSRP services

Related tasks

Deploy the administration self-help pages and portlets
Manage pages
Configure the Site Map portlet for search by external search engines
Set the search engine that opens when users select Find

Related information

Customize pages
Users and groups
Additional security features
Portal Search
Manage portlets on a page