Work with community files
Depending on your access level, you can work in different ways with the files that members have uploaded and shared with your community.
Before starting
To select the file that you want to work with, click the file name in the Files widget to access options for working with the file.The Files widget on the community's Overview page displays only the most recent file updates for the community. If you do not see the file that you want to work with displayed in the widget, click Files in the navigation pane to access a full list of the files associated with the community.
About this task
When working with community files, members can recommend files to other members, upload new versions of files, and edit a file's name and description, depending on their level of access to the file. Members can follow files so that they receive an email whenever that file is modified. Community owners, member editors, and users who have uploaded files can delete versions of the uploaded file and restore any version of the file.
Procedure
- You can perform the following tasks when working with community files.
- To recommend a file to other members:
- Select the file that you want to recommend.
- Click the star icon recommendations yet icon"> to recommend the file to your colleagues. to recommend the file to your colleagues.
Tip: If a file has already been recommended, you can hover over the star icon to see who else has recommended the file.
- To upload a new version of a file:
Note: To perform this action, be a community owner, a member editor, or the user who uploaded the original file.
- Select the file, and click Upload New Version.
- Click Browse to locate the file that you want to upload.
- Enter a concise description of your changes in the Change summary field, and click Upload.
- To update a file's name or description:
Note: To perform this action, be a community owner, a member editor, or the user who uploaded the original file.
- Select the file for which you want to update the properties, and click Edit Properties.
- Make the required changes, and click Save.
- To receive email notifications when changes are made to a file:
- Select the file that you want to receive notifications about, and click Follow.
- To stop receiving updates about a file:
- Select the file that you want to stop following, and click Stop Following.
- To comment on a file:
- Select the file that you want to comment on, and then click Add Comment.
- Enter your comment in the rich-text field provided, and click Save.
- To flag a file as containing inappropriate content:
- Select the file that you want to flag, and click Flag as Inappropriate.
- Enter your reason for flagging the file, and click Flag.
- To delete a file:
Note: To perform this action, either be a community owner or the person who uploaded the file.
- Select the file that you want to delete, and then select More Actions -> Delete.
- Click OK to confirm that you want to delete the file.
Parent topic
Add files to a community
Related tasks
Sharing files with your community
Manage access to community files